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Simplify Your Manufacturing Accounting - From Factory Floor to Finance

From buying raw materials to selling finished goods - record every transaction, automate your books, and stay 100% GST compliant.

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Accounting Software For Manufacturers

One-stop Manufacturing Accounting Software

Manage Purchase, Accounting, Inventory, and Compliance in one place.
Accounting Software for Small Business - Refrens
Automated Bookkeeping

Automatically update ledgers, vouchers, and journal entries when you record invoices, purchases, or payments. Eliminate manual data entry and keep your books error-free across every transaction.

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GST & RCM Compliance

Generate e-invoices & e-way bills directly inside Refrens. Auto-prepare GSTR-1 and 2B reports, detect mismatches, and handle reverse-charge entries (RCM) for freight, GTA, or imports with zero manual setup.

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Accounting with Refrens e-Invoicing software
Smart Invoicing

Create GST-compliant customised invoices in a few clicks. Add freight, packaging, or handling charges to reflect the true landed cost of every sale. Share invoices directly via WhatsApp or email, track when clients open them, and record payments instantly to keep your books up to date.

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Retail Billing Software with Purchase & Expense Management
Vendor & Purchase Control

Record supplier bills and apply TDS automatically on purchases and services. Add freight or other charges directly within bills to maintain accurate cost tracking. Track vendor payments, monitor outstanding amounts, and keep your ledgers and GST reports updated in real time.

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Accounting Software For Manufacturers - Comprehensive Reporting
Financial Reports & Insights

Generate real-time Profit & Loss, Balance Sheet, and Tax Summary reports. View business performance by period or category and identify key trends at a glance.

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Accounting Software For Manufacturing Businesses - Reliable and Ease to Use
Role-Based Permissions & Approvals

Define clear user roles for your accounts, purchase, and dispatch teams. Set up maker-checker approvals for bills or invoices, and lock edits or sharing until approved. Every action is logged for transparency.

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Accounting Software That Takes Care of Your Inventory Needs as Well!

Freya – Your AI Assistant for Manufacturing Accounts

Get clear financial answers without digging through reports.

Ask Freya questions like “How much did we spend on raw material purchases this quarter?” or “Which customers still haven’t cleared payments?”

Freya analyses your books in real time to track purchase trends, vendor payments, and delayed receivables, helping you stay on top of costs, margins, and working capital.

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Trusted GST Billing and Invoicing Software with AI, Support, Customized Permission and Cloud Based with ISO Certification
Why 150K+businesses across 178 countries love Refrens

✅Industry-first AI Accounting Agent

✅ISO certified with high-end data security

✅Awarded as Easiest to Use Software by Capterra

✅24*7 Human Support via call, live chat, email, and WhatsApp

✅Role-based access control with customised permissions

✅Cloud-based with a mobile application, so you can access your data anytime, anywhere

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From Bills to Balance Sheets - Simplify Every Part of Accounting

Invoices with Custom Fields & Templates

Add dispatch details, freight, and PO numbers directly to invoices. Use custom fields and branded templates with your logo for every client.

GSTIN Verification Tool

Instantly verify vendor or customer GST numbers, names, and registration status. Prevent ITC loss due to incorrect or inactive GSTINs.

Smart Receivables Tracking & Reminders

Track pending and partial payments in one view. Automate reminders for overdue invoices to keep cash flow steady.

TDS, TCS & Reverse Charge Handling

Auto-apply TDS, TCS, or reverse charge on freight, commissions, and service transactions. Generate dedicated reports to simplify compliance.

Approval Workflows

Set up multi-stage approvals for invoices, purchases, and expenses. Track every edit, approval, and timestamp for complete control.

Simplified Bank Reconciliation

Match payments and receipts automatically with bank transactions. Ensure error-free records and always-up-to-date financials.

Expense Management

Record everyday factory and office expenses under the right heads. Attach bills or receipts and maintain accurate cost tracking.

Comprehensive Financial Reports

Access real-time Balance Sheet, Profit & Loss, and Cash Flow reports. Monitor profitability and expenses across periods or business units.

Secure Data Backup & Encryption

Your business data is encrypted, backed up, and stored securely. Stay compliant and protect sensitive financial information.

The smartest investors in the room are backing our vision.

People who understand money, match-making and all things Internet.
Vijay Shekar Sharma - PayTm
Vijay Shekhar SharmaFounder, Paytm
Anupam Mittal - Shaadi.com
Anupam MittalFounder, Shaadi.com
Kunal Shah founder of CRED
Kunal ShahFounder, CRED
Founders of AngelList, DailyNinja, Voonik.com, Park+ and many more.
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Advance Feature of Accounting for Manufacturers

Automated bookkeeping for inventory accounting
Automated BookkeepingEvery sale, purchase, and payment automatically creates journal entries and updates your ledgers.
Recurring Invoices
Recurring TransactionsAutomate repeat invoices, purchases, or entries for vendors and clients to save time.
Accounting Management
Customizable Chart of AccountsTailor your ledgers and expense categories to match your factory’s accounting structure.
Real-time inventory tracking with live stock updates
Automated Journal Entries for InventoryEach inventory movement — sale, purchase, or transfer — automatically creates matching accounting entries.
Bulk upload and manage stocks easily
Bulk Uploads for Purchases & ExpensesImport multiple entries at once via Excel to simplify large-volume accounting.
Easy Quotations to Invoice Conversion
One-Click Document ConversionsConvert quotations, orders, or challans into invoices or bills instantly.
Custom Customisation for Documents
Customizable Document TemplatesPersonalize invoices, orders, and reports to match your factory’s branding.
GST-Ready InvoicingGenerate GST invoices, e-invoices, and e-way bills in one click, with auto-filled HSN/SAC and tax details.
Balance Sheet and P&L Report
GST Type Auto-DetectionAutomatically detect IGST, CGST, or SGST based on place of supply and transaction type.
Expense Reports
Automated GSTR ReportsAuto-prepare GSTR-1, reconcile GSTR-2B, and generate summaries for faster filing.
Additional Charges inclusion
TDS, TCS & Reverse Charge HandlingAuto-apply TDS, TCS, or reverse charges on freight, commission, or service transactions.
GSTIN Verification ToolInstantly verify vendor or client GST numbers, legal names, and registration status.
Payment Reminders
Smart Reminders & NotificationsGet alerts for GST due dates, low stock, or pending payments.
Invoicing Dashboard
Smart InvoicingCreate GST-compliant customized invoices in seconds, including freight and packaging charges for true landed cost.
Integrated Payment Links & QR CodesAdd payment links and QR codes to invoices for faster collections.
vendor pipeline
Vendor Onboarding & KYCApprove new vendors with built-in PAN and bank verification tools.
Real-time inventory tracking with live stock updates
Real-Time Inventory TrackingTrack stock movement across all sales, purchases, and transfers — always in sync with accounts.
Multiple Warehouse Management
Multi-Warehouse ManagementMonitor stock across factories, branches, or depots with centralized visibility.
Delivery Challan Generator
Stock Transfers & Delivery ChallansMove stock between warehouses and auto-generate challans for dispatch.
Product-wise profitability tracking
Team & CA CollaborationInvite your team or external accountant to work securely with restricted access.
Secure Data Encryption & BackupYour financial and stock data is encrypted and backed up automatically.
Bulk upload and manage stocks easily
Comprehensive Financial ReportsGenerate real-time Balance Sheet, P&L, Trial Balance, Cash Flow, and Daybook reports.
Track inventory by batch or serial number
Product-Wise Profitability TrackingView buying/selling averages and profitability by product or customer to control margins.
Role Based Access Control
Role-Based Access ControlDefine access levels for accountants, store managers, and CAs to maintain data security.
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What Our Clients Says About Us

Nayan
Refrens has increased our operational efficiency and reduced the need for human resources. It’s so easy yet so powerful!
NayanFounder, Sugoi Labs, Software Services Agency
Snehal
I believe they have the best user experience among all the accounting software.
Snehal BhattOwner, Nexait LLC, Agency
Anjani
Refrens has automated a large chunk of our accounting process - from Invoicing and bookkeeping to creating GST reports and P&L statements. Would recommend it.
AnjaniFounder, Brown Mocha
Linkee
There are various accounting software in the market, but none worked for me as Refrens did!
LinkeeFreelancer, Content Writer
Aniket - Refrens Invoice Software User
Tally was too complicated for me. Zoho? too expensive. Refrens just hits that right sweet spot - It’s simple, It’s feature-rich, and it’s value for money.
AniketOwner, Spaceplexx, Coworking Space

Frequently Asked Questions (FAQ)

Refrens is a one-stop platform for your accounting, admin, and sales team to manage invoicing, accounting, expenditures, inventory, sales, and other business processes.

1.5L+ businesses across 178+ countries have simplified their day-to-day business operations with Refrens.

As an ISO certified organisation, we take utmost care when it comes to the security and privacy of our users’ data. For more details, visit https://www.refrens.com/privacy-policy

Refrens promises an uptime of 99% - which is among the best in the industry. Our robust system ensures that you can ensure your business operations without any interruptions.

Absolutely! Our software is designed to seamlessly adapt and scale alongside your business, ensuring that it meets your evolving needs at every stage of growth. We are also committed to continuously enhancing the software by rigorously adding new features, functionality, and improvements so that your business can always stay ahead of the curve.

As your business expands, our software can accommodate an increasing number of users, manage larger volumes of data, and handle more complex tasks without compromising on performance or efficiency. We regularly update our software to incorporate new technological advancements, industry best practices, and customer feedback, ensuring that you always have access to the latest and most innovative solutions.

Additionally, our cloud-based infrastructure offers unparalleled scalability and reliability, with the ability to adjust resources on-demand to cater to your business's specific needs. This means that you can be confident that our software will support your growth without any disruption or downtime.

Accounting Software for Manufacturers

The manufacturing industry is unique in its complexity, requiring a meticulous approach to accounting and financial management. From tracking inventory to managing production costs, manufacturers face a range of challenges that demand specialized accounting tools. This is where accounting software tailored for manufacturers becomes indispensable, enabling businesses to streamline their operations, maintain compliance, and make informed financial decisions.

What Type of Accounting is Used in Manufacturing?

Manufacturing accounting involves several key practices designed to track costs, manage inventory, and ensure accurate financial reporting. Unlike general accounting, manufacturing accounting often requires:

Cost Accounting: This focuses on capturing the costs associated with production, including direct materials, labor, and overhead. Cost accounting helps manufacturers determine the cost of goods sold (COGS) and set pricing strategies.

Job Order Costing: This method assigns costs to specific batches or jobs, making it ideal for manufacturers producing customized orders. It involves tracking expenses from the start of production to the delivery of the final product.

Process Costing: Used by manufacturers who produce similar items in bulk, process costing averages costs across all units produced. This method is common in industries like food processing and chemical manufacturing.

These accounting practices are essential for manufacturers to maintain profitability, control costs, and ensure their financial statements reflect the true state of their operations.

What are the Key Features for Accounting Software for Manufacturers?

Manufacturers need accounting software that addresses the specific requirements of their industry. Here are some of the key features to look for:

Inventory Management: Real-time tracking of raw materials, work-in-progress, and finished goods is crucial. It allows manufacturers to monitor stock levels, reorder points, and track inventory movements seamlessly.

Cost Accounting: Software enables detailed cost tracking, helping manufacturers monitor production costs, analyze profitability, and make data-driven pricing decisions.

Integration with ERP Systems: Manufacturers often use ERP systems to manage their operations. Accounting software integrates smoothly with these systems, ensuring that financial data is always up-to-date and consistent across the board.

Budgeting and Forecasting: Effective financial planning requires robust budgeting and forecasting tools. Accounting Software offers these features, enabling manufacturers to predict cash flow, plan for future expenses, and align their budgets with business goals.

Compliance and Tax Management: Keeping up with industry regulations and tax laws is a significant concern for manufacturers. Accounting software for manufacturing businesses simplifies compliance by automating tax calculations, generating GST-compliant invoices, and producing accurate tax reports.

Automated Reporting: Accounting Software for manufacturers provides financial reports, including profit and loss statements, balance sheets, and custom reports tailored to their specific needs.

What are the Benefits of Using Specialized Accounting Software?

Using specialized accounting software tailored to the needs of manufacturers offers numerous benefits:

Enhanced Accuracy: Automation reduces the risk of errors in financial data, ensuring that all transactions are recorded correctly and consistently.

Increased Efficiency: By automating routine tasks like invoicing, payroll, and inventory management, manufacturers can focus more on core activities, boosting productivity.

Better Inventory Control: Real-time inventory tracking prevents stockouts and overstocking, optimizing the supply chain and reducing waste.

Improved Decision-Making: With access to detailed financial reports and analytics, manufacturers can make informed decisions that enhance profitability and growth.

Simplified Compliance: Accounting software for manufacturing businesses ensures that all financial activities are compliant with local regulations, reducing the risk of penalties and legal issues.

Common Challenges While Accounting for Manufacturing Businesses and How Software Can Help?

Manufacturers face several accounting challenges that can be mitigated by using specialized software:

Complex Cost Tracking: Tracking direct and indirect costs can be daunting. Top cloud accounting software simplifies this by automating cost allocation and providing clear insights into production costs.

Inventory Management: Managing inventory levels across multiple locations can lead to inaccuracies. Top Accounting Software with inventory management ensures real-time updates and accurate stock levels.

Compliance and Regulatory Changes: Keeping up with regulatory changes can be overwhelming. Accounting Software automates compliance tasks, such as GST calculations and e-invoicing, ensuring that manufacturers remain compliant.

Data Integration: Disconnected systems can lead to data silos, making it difficult to get a holistic view of the business. Accounting software integrates with ERP systems, providing a unified platform for all financial data.

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Why Refrens is the Ideal Choice for Manufacturing Businesses?

Refrens is not just another accounting software; it's a comprehensive solution tailored specifically for the unique needs of manufacturing businesses. Here's why Refrens stands out as the best choice:

Invoicing

The software allows manufacturers to create GST-compliant invoices with customizable templates that can be tailored to match your brand identity. Refrens also supports multi-currency invoicing, making it easy for businesses dealing with international clients. Additionally, features like quotation-to-invoice conversion and recurring invoicing automate tedious processes, saving valuable time and reducing the risk of errors.

Accounting

Refrens offers advanced accounting features that go beyond basic bookkeeping. With automated ledger updates, voucher management, and real-time reconciliation, Refrens ensures that your financial records are always accurate and up-to-date.

GST Compliance

The software automates GST calculations, ensuring that every invoice is compliant with the latest tax laws. It also offers integrated e-invoicing and e-way bill generation, streamlining your compliance processes and reducing the burden of manual entry. With features like GSTR-1, GSTR-2B reports, and TDS management, Refrens ensures that you stay on top of all your tax obligations.

Inventory Management

Refrens offers real-time inventory tracking, integrating seamlessly with your invoicing and accounting processes. The software automatically updates inventory levels as sales are made or purchases are received, ensuring accurate stock levels at all times. With detailed reports like Product-Wise Profitability, Refrens provides manufacturers with the insights needed to optimize stock levels, reduce waste, and improve cash flow.

Expense Management

Refrens excels in expense management by allowing businesses to track and manage purchases, employee salaries, petty expenses, utility bills, and so on. The software supports bulk expense uploads, making it easy to manage large volumes of transactions. Detailed expense reports and analytics help manufacturers identify cost-saving opportunities, optimize budgets, and ensure that spending aligns with financial goals.

Vendor Management

Refrens offers a powerful vendor management system that tracks all financial interactions with suppliers, including purchase orders, payments, and credits. The Vendor Report feature provides a comprehensive view of outstanding balances, payment history, and supplier performance. This enables manufacturers to maintain strong supplier relationships, negotiate better terms, and ensure timely deliveries.

Reporting and Analytics

Data-driven decision-making is essential in the manufacturing industry, and Refrens provides the tools you need to stay ahead. The software offers a wide range of customizable reports, including Profit and Loss Statements, Balance Sheets, and Cash Flow Statements. Refrens also provides industry-specific reports like GSTR-1, Product-Wise Profitability, and Vendor Performance Analytics, giving manufacturers a complete overview of their financial health. With these insights, you can make informed decisions that drive growth and profitability.

Best Security

Refrens ensures the highest level of data protection with robust encryption protocols, secure cloud storage, and role-based access control. Automatic data backups and 24/7 monitoring provide peace of mind, knowing that your financial information is safe and accessible whenever you need it. Refrens adheres to industry standards for data security, ensuring that your business remains compliant with all regulatory requirements.

24/7 Support

Manufacturing never stops, and neither does Refrens' support. With 24/7 customer support, Refrens is always available to assist you with any questions or issues that arise. Whether it's setting up the software, troubleshooting a problem, or optimizing your accounting processes, Refrens' dedicated support team is there to help you every step of the way. Personalized onboarding and ongoing support ensure that you get the most out of the platform, keeping your manufacturing business running smoothly.

How Refrens Expense and Inventory Management Help Manufacturers?

Expense Management Refrens provides a comprehensive expense management system that covers all aspects of a manufacturing business, including employee salaries, purchases, utility bills, and petty expenses. The software automates expense tracking and categorization, making it easy to monitor and control costs. With features like bulk expense uploads and detailed reports such as Tag-Wise and Line Item Reports, Refrens offers deep insights into spending patterns. This helps manufacturers identify cost-saving opportunities, optimize budgets, and ensure that expenses are aligned with financial goals, ultimately improving overall financial efficiency and profitability.

Inventory Management Refrens streamlines inventory management by automatically updating stock levels as sales are made and purchases are recorded. This ensures that inventory records are always accurate, preventing issues like stockouts or overstocking. The system seamlessly integrates with invoicing and expense tracking, providing real-time updates and minimizing manual work. Additionally, Refrens offers detailed reports, such as Product-Wise Profitability, to help manufacturers analyze product performance and make informed decisions about production and inventory levels. This comprehensive approach to inventory management enhances operational efficiency and supports better cash flow management.

Tips for Optimizing Accounting Software in Manufacturing Businesses

To get the most out of your accounting software, consider the following tips:

Regularly Update Your Software: Ensure that your software is up-to-date with the latest features and security patches. This will help you leverage new tools and maintain data security.

Train Your Team: Invest in training for your team to ensure they are proficient in using the software. A well-trained team can maximize the benefits of your accounting software.

Customize Your Dashboards: Tailor your software dashboard to highlight the most critical metrics for your business. This will provide quick insights and help you stay on top of key performance indicators.

Use Automation Features: Take advantage of automation features such as recurring invoices, payment reminders, and automated reporting. This will save time and reduce the risk of errors.

Integrate with Other Systems: Ensure that your accounting software integrates seamlessly with other systems like ERP, CRM, and inventory management tools. This will create a unified platform for all your business data, improving efficiency and decision-making.

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